SharePoint & Office 365 Consulting Services

    Nam Nguyen
    By Nam Nguyen

    We will make SharePoint & Office 365 work for you and your organization!
    We're offering a broad range of SharePoint Consulting Services that help you save time, increase productivity, achieve comprehensive security and compliance, reduce complexity, and improve the overall user experience.  Our team of SharePoint developers and administrators have extensive expertise leveraging technology to solve real-world business challenges for SharePoint 2010, 2013, 2016, 2019 and Office 365 SharePoint. Contact us at langumania@gmail.com or nam@lyfespace.com

    Why SharePoint?
    SharePoint is a leading tool used by more than 250,000 companies, including 85 per cent of Fortune 500 companies to develop their online and offline capabilities. SharePoint is also an industry leading the platform for Internet, Intranets, secure document management, and collaboration. SharePoint is not just for big corporations anymore, it can be utilized for the individual, as well as nonprofit, and/or small companies.

    Microsoft SharePoint has been around since 2001 and is one of the top business collaboration resources today. However, it wasn’t until the SharePoint 2007 release that businesses really started to harness the power of online collaboration. 

    Microsoft released the final versions of its SharePoint Server 2016 and Office Online Server products in May of 2016 and it was a significant release by the software giant, as SharePoint 2016 includes several new capabilities for end users, IT professionals, as well as administrators. Many have already said that SharePoint Server 2016 is the most reliable, scalable, secure, and highest-performing SharePoint Server release ever. ​

    The SharePoint platform includes SharePoint Designer, SharePoint Foundation, SharePoint Online, SharePoint Server & SharePoint Workspace; below are the top 20 benefits.​

    1. Provide a Simple, Familiar & Consistent User Experience
    SharePoint is tightly integrated with familiar client desktop applications, e-mail and Web browsers to provide a consistent user experience that simplifies how people interact with content, processes and business data. This tight integration, coupled with robust out-of-the-box functionality, helps you employ services themselves and facilitates product adoption.

    2. Simplify Everyday Business Activities
    Take advantage of out-of-the-box workflows for initiating, tracking and reporting common business activities, such as document review and approval, issue tracking and signature collection. And, you can complete these activities without any coding. Tight integration with familiar client applications, e-mail and Web browsers provides you with a simple, consistent experience.

    3. Help Meet Regulatory Requirements
    By specifying security settings, storage policies, auditing policies and expiration actions for business records in accordance with compliance regulations, you can help ensure your sensitive business information can be controlled and managed effectively. And, you can reduce litigation risk for your organization.

    4. Effectively Manage and Repurpose Content
    Business users and content authors can create and submit content for approval and scheduled deployment to intranet or Internet sites. Managing multilingual content is simplified through new document library templates that are specifically designed to maintain a relationship between the original version and different translations of a document.

    5. Simplify Access to Business Data
    Give your users access to business data found in common line-of-business systems like Microsoft CRM through SharePoint. Users can also create personalized views and interactions with business systems through a browser by dragging configurable back-end connections. Enterprise-wide Managed Document Repositories help your organizations store and organize business documents in one central location.

    6. Connect Employees with Information and Expertise
    Enterprise Search incorporates business data along with information about documents, people and Web pages to produce comprehensive, relevant results. Features like duplicate collapsing, spelling correction and alerts improve the relevance of the results so you can easily find what you need.

    7. Accelerate Shared Business Processes
    Without coding any custom applications, you can use smart, electronic forms–driven solutions to collect critical business information from customers, partners and suppliers through a Web browser. Built-in data validation rules help you gather accurate and consistent data that can be directly integrated into back-end systems to avoid redundancy and errors that result from manual data re-entry.

    8. Share without Divulging Sensitive Information
    Give your employees access to real-time, interactive Microsoft Office Excel spreadsheets from a Web browser through Excel Services running on SharePoint. Use these spreadsheets to maintain and efficiently share one central and up-to-date version while helping to protect any proprietary information embedded in the documents, such as financial models.

    9. Enable Employees to make Better-informed Decisions
    SharePoint makes it easy to create live, interactive business intelligence (BI) portals that assemble and display business-critical information from disparate sources, using integrated BI capabilities, such as dashboards, Web Parts, scorecards, key performance indicators (KPIs) and business data connectivity technologies. Centralized Report Center sites give users a single place for locating the latest reports, spreadsheets or KPIs.

    10. Provide a Single, Integrated Platform
    SharePoint is built on an open, scalable architecture with support for Web services and interoperability standards including XML and Simple Object Access Protocol (SOAP). The service has rich, open application programming interfaces (APIs) and event handlers for lists and documents. These features provide integration with existing systems and the flexibility to incorporate new non-Microsoft IT investments.

     SharePoint Document Management:

    11. Document Versioning
    Enable Document Library Versioning To Ensure A Complete Version History Is Kept And Maintained. This Allows Document Changes To Be Tracked, And Provides A Mechanism To Allow Users To Restore From Previous Versions If Required And View Details On Past Changes Made.

     
    12. Indexed Columns
    When A List Or Library Has A Large Number Of Items, You Must Carefully Plan Its Organisation And How Users Need To Access The Data. By Planning And Using A Few Key List And Library Features, You Can Ensure That Users Can Find Information Without Adversely Affecting The Performance Of The Rest Of Your Site.

    13. Document Library Naming And File Naming Conventions
    Document Libraries Must Have A Logical Name To Make The Document Management Solution Intuitive To Use And Ensure Content Is Uploaded Into The Correct Location. This Would Improve User Adoption And Collaboration.

    14. Stick To One Type Of Content Per Library
    To Avoid Hours Of Adding Tags To Bulk Uploads, Using One Type Of Content Per Library Can Save Time. This Means Organising Content Distributed Across Different Libraries Can Aid In Reducing Time Required To Tag Documents In Their Corresponding Libraries.

    15. Use Metadata Instead Of Folders
    Do Not Use Folders To Store Content In Document Libraries Because This Can Cause Issues Such As Users Misfiling Documents, Documents Getting Lost In Nested Folders, And It’s More Time Consuming To Navigate Around Document Libraries To Locate Content.

    16. Site Columns And Site Content Types
    As A Rule Of Thumb, Document Libraries Are To Have No More Than 5 Columns For Metadata. Site Columns And Site Content Types Are Definitions That Can Be Re-Used Across A Site Or Its Subsites. This Saves Set Up Time And Helps Minimise Admin Overhead.

    17. Check Out Feature
    If The Organisation Requires The Ability To Co-Author On Microsoft Office Documents In The Library, It Is Recommended Not To Turn On The ‘Require Check Out’ Setting.

    18. Document Library Permissions
    In Document Libraries, The Permissions Recommended To Be Set Up Is To Adhere To Using Sharepoint Groups Rather Than Granting Users Access Directly To The Library. This Minimises Admin Overhead From A Permissions Management Perspective.

    19. Document Library Views
    When Document Libraries Include Metadata And Files Are Tagged Appropriately, Document Library Views Can Be Set Up To Present The Content In Different Ways That Will Help Users Find Content Quicker And Easier. Content Such As The Most Recently Modified Files Can Be Presented At The Top Of The Default View, Saving The User Time In Finding The Document That Was Last Updated In The Library.

    20. Configure Alerts
    Alerts Can Be Set Up In A Document Library. They Will Inform You If Someone Is Trying To Change Or Delete Your Documents In Some Form Or Fashion. It Will Also Keep You Up To Date On What Has Been Added / Changed In The Document Library Through Email Notifications. The Following Are The Available Options To Configure For The Alert.

    Please free to check out our multiple SharePoint Live Demo Sites first with user id and password below or share with your client..

    1) BART Silicon Valley Project

    https://lyfespace.sharepoint.com/sites/SVBX/Home3/ 

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    2) Educational eBooks

    https://lyfespace.sharepoint.com/sites/ee/

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    3) Live News

    https://lyfespace.sharepoint.com/sites/news/

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    4) Blogs

    https://lyfespace.sharepoint.com/sites/Blogs/

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    5) SharePoint Consulting Services

    https://lyfespace.sharepoint.com/sites/scs/ 

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    6)External SharePoint - Documents to Client

    https://lyfespace.sharepoint.com/ 

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    7) SharePoint Third Party APPS

    https://lyfespace.sharepoint.com/sites/stpa/

    Sign in: demo@langumania.com and 
    Enter password: Thursday!

    8) Easily automate Approval Workflow & Flow (Single, Sequential, Parallel approvals. You can manage the approval of documents or processes across several services, including SharePoint, Dynamics CRM, Salesforce, OneDrive for Business, Zendesk, or WordPress.)

    https://lyfespace.sharepoint.com/sites/AW

    Sign in: demo@langumania.com and 
    Enter password: Thursday!